Organizing your data protection strategy is essential to ensure that you’re following the latest practices and regulations. Implementing a solid plan in place builds trust among customers and employees, while helping you avoid costly fines for non-compliance.

A sound data security plan begins with a thorough inventory of the information within your organization. This allows you to categorize data by type, location, and access. Certain kinds of information, like PHI (personal health information) and financial or credit card details, are more vulnerable than other types. You can also prioritize security measures depending on the information’s importance and its sensitivity.

Determine which employees have access. This includes employees at branch offices, contractors who help assist in the operation of your network, as and those who work remotely and use devices like digital copiers, inventory scanners, and smartphones. Be sure www.contactdataroom.com to limit access to what is needed for their job, for example, keeping credit card information on file only when it is needed.

Then, make sure your facilities are equipped with cameras equipped with motion sensors and night vision that can detect unauthorized entrants entering file servers, archives or backups. This will be useful for catching people who are taking photographs of whiteboards or monitors that contain sensitive information. It will also help identify employees who have not properly closed their accounts.

It’s also important to communicate your policies and procedures clearly throughout the company. Make sure your employees are taught to recognize security threats, such as the phishing scams that target passwords. Encourage them to report any suspicious behavior.